Military Records

Review name, service dates, character of service, separation authority, specialty, awards, and remarks. Keep the original secure and use certified or clearly labeled copies when needed.

Different periods of service may have separate discharge documents. Do not assume one form represents an entire military career.

Personnel records, service treatment records, inpatient clinical records, unit records, pay records, and investigative records may be held by different agencies.

Provide exact names used during service, branch, service number, Social Security number when required, unit, location, and date range.

When a record is missing or incorrect, preserve the request, evidence submitted, agency response, and any corrected document.

Correction boards and discharge review processes have specific standards, forms, jurisdiction, and deadlines. Seek qualified assistance for complex cases.

• National Archives Veterans Records: Request service records and replacement medals.
• Military Records Correction: Department of Defense information on correction boards.

Define the exact question, requested outcome, deadline, and agency responsible before submitting documents.

Preserve originals, use dated copies, record confirmation numbers, and schedule a follow-up date.

Verify current rules through official sources and obtain accredited or qualified assistance when the issue affects benefits, legal rights, healthcare, housing, or personal safety.

Keep copies of applications, supporting records, appointment notices, decisions, letters, secure messages, receipts, and submission confirmations in chronological order.

Record the date, office, representative, reference number, documents discussed, expected action, and follow-up deadline after every important contact.

Redact Social Security numbers, claim numbers, signatures, addresses, medical identifiers, and financial information before sharing examples outside the official process.